No.

Function

How-to
(Windows)

How-to
(Mac)

1.       

Split
view to see different parts of the contract at the same time

Click on the “View” tab and choose either the “New Window” or “Split” option
(depending on your personal preference).

Click on the “View” tab, click “Arrange” then choose either “New Window” or “Split”
option (depending on your personal preference).

2.       

Jump
back-and-forth between automatic cross-references

Use “Alt + left key” after you’ve clicked the cross-reference.

“Alt + right key” if you want to go back to the clicked cross-reference.

Use “Command + [“ after you’ve clicked the cross-reference.

“Command + ]” if you want to go back to the clicked cross-reference.

3.       

Side-by-side scrolling for different
documents

Click on the “View” tab, choose
“View Side by Side”, select your other document and then click “Synchronous Scrolling”.

Click on the “Window” tab,
select “Arrange”, then select “Tile Vertically” or “Tile Horizontally”.

4.       

Insert comment bubble

Ctrl + Alt + M

Command + Option+ A

No.

Function

How-to
(Windows)

How-to (Mac)

5.       

Toggle between
capitalisations (e.g. “contract”, “Contract”, “CONTRACT”)

Shift + F3

Shift + F3

6.       

Move cursor to
most recent edit

Shift + F5

NB: You can also use this when
you open a document to go to the last edit before it was closed.

Shift + Command + Z

NB: You can also use this when
you open a document to go to the last edit before it was closed.

7.       

Correct the autocorrect (no more “ACN” -> “CAN”
or (c) -> ©)

“File” -> “Options” -> “Proofing” -> “Autocorrect Options”

Edit the Autocorrect list with your own preferences

“Word” -> “Preferences” ->
“Autocorrect”

Edit the Autocorrect list with
your own preferences

8.       

Highlight

Ctrl + Alt + H

Control + Option + H

9.       

Find and replace text

Ctrl + H

Control + H

10.       

Update all automatic x-refs

Select all (“Ctrl + A”) then press “F9”

NB: You can then search “error” and “clause 0” to check for any broken cross references.

Select all (“Command + A”) then press “F9”

NB: You can then search “error” and “clause 0” to check for any
broken cross references.

No.

Function

How-to
(Windows)

How-to (Mac)

11.       

See the formatting icons (e.g. page break, double spaces etc.)

Ctrl + Shift + 8

Command + 8

12.       

Copy formatting from another document (or part of the same document)

“Ctrl + Shift + C” to copy the style

“Ctrl + Shift + V” to paste the style

“Command + Shift + C” to copy the style

“Command + Shift + V” to paste the style

13.       

Different paste options

Right click when choosing to paste content.

There are options to:

·        keep source formatting;

·        merge formatting;

·        paste as picture; and

·        paste the text only (unformatted paste).

Command + Control + V

Select the paste option you’d like to use

14.     
 

Clear all formatting

Select text then “Ctrl + Space”

Select text then “Control + Space”

15.     
 

Turn tracking on / off

Ctrl + Shift + E

Command + Shift + E

16.     
 

Increase / decrease font size

“Ctrl + ]” or “Ctrl + [“

Command +Shift + Right angle bracket (>)

Command + Shift + Left angle bracket (<)

17.       

Create a page break

Ctrl + Enter

Command + Return

18.     
 

Keep certain parts of text on the same page (e.g. headings not
split from the body text)

Select the text you’d like to keep together

Right click and select “paragraph”

Click the “line and page breaks” tab

Select the “keep lines together” box

Select the text you’d like to keep together

On the top menu, select “Format”

Click “Paragraph”

Under the “Pagination” section, select “keep lines together”

19.     
 

Read aloud

Select the text you’re reviewing

Right click and choose the “read aloud” option

Select the text you’re reviewing

On the top menu, select “Edit” -> “Speech” -> Start Speaking”

20.   

Autoformat

Ctrl + Alt + K

NB: It’s worth giving this a go for
simpler documents, but probably not ideal for larger / complex documents.

Command + Option + K

No.

Function

How-to (Windows)

How-to (Mac)

21.       

Screenshot snip

Windows + Shift + S

Shift + Command + 5

22.     
 

See changes between versions
of documents (compare)

“Review” -> “Compare”
-> “Compare two version”

Select the two document you
would like to compare.

 Tools -> Track Changes -> Compare Documents

23.     
 

Remove metadata (identifying information e.g. author, editing
times, date created)

“File” -> “Info” -> “Check for Issues” -> “Inspect Document”

Click “Document Properties and Personal Information”

Click “Inspect”

Click “Remove All” next to “Document Properties and Personal
Information”

“File” -> “Properties” -> “Show Properties”

Click “Check Document” or “Inspect Document”

In the “Document Inspector” dialog box, select “Document
Properties and Personal Information”

Click “Inspect”

To remove the identified properties and information, follow the
provided instructions in the report.

24.       

Quick parts (for commonly used text, short emails
etc)

Select text you’d like to save as a “Quick Part”

Click “Insert” -> “Quick Parts” -> “Autotext” -> “Save
selection to Autotext gallery”

“Insert” -> “Quick Parts” -> “Autotext” to use the saved text

Select text you’d like to save as a “Quick Part”

Click “Insert” -> “Text” -> “Save selection to Quick Part
Gallery” and follow the prompts

“Insert” -> “Text” -> “Quick Parts” to use the saved text

25.       

Create shortcuts

“File” -> “Options” -> “Customise Ribbon”

Click the “Customise” button next to “Keyboard shortcuts”

Follow the prompts to create your own.

NB: a handy one is “Alt + C” to
insert automatic cross references

“Tools” -> “Customise Keyboard”

In the Categories list, select a tab name

In the Commands list, select the command you want to assign a
keyboard shortcut to

“Press new keyboard shortcut” -> “Add”

No.

Function

How-to (Windows)

How-to (Mac)

1.     

Copy

Ctrl + C

Command  + C or F3

2.     
 

Cut

Ctrl + X

Command + X or F2

3.     
 

Paste

Ctrl + V

Command + V or F4

4.       

Bold

Ctrl + B

Command + B

5.       

Italics

Ctrl + I

Command + I

6.       

Underline

Ctrl + U

Command + U

7.       

Undo

Ctrl + Z

Command + Z or F1

8.       

Redo

Ctrl + Y

Command + Y

9.       

Open document

Ctrl + O

Command + O

10.   

New document

Ctrl + N

Command + N

11.   

Save document

Ctrl + S

Command + S

12.   

Select all

Ctrl + A

Command + A

13.   

Find

Ctrl + F

Command + I

14.   

Print

Ctrl + P

Command + P